Here are some awesome ideas! Many of us, at least in the beginning, work out
of our kitchens or small designated areas. You may want to color coordinate
some of these things to fit into your work space. A few tools and a plan of
action, could mean smooth sailing for you and your business. Many of us try
to do the Power Hour everyday, and other are only able to work in 15 - 30
minute increments, due to children, families and life. Either way, being
organized will make you more money in the long run.
Office Space:
1. A hanging shoe bag for the back of the door (holds 20 shoes) lets
you organize all those little travel size
items from Sec. 2 Sales Aides. Each
shoe pocket holds a category of product samplers, such as: Revitalizing
lotion, Stress Free lotion, Sea Level lotion, Body Buffing Cream
V.A.S.Revealing Lotion, Fragrance vials, Men's demos, Foil packets of lip and
eye creams, Sunblock, Purifying Bars, Facial-On-The-Go foil packets and so
forth. You can then fill reorder bags with products for your clients to try,
trust she will love you for it and will come back! You can even say I
put some goodies in your bag to spoil you and thank you for your loyalty.
Tie samples up in toiling with a pretty ribbon. Takes only a few
minutes and it looks lovely.
Hang a Legal size pocket next to the shoe bag mounted on the wall, and put
the newest seasonal brochure, and handouts on company contests the next
fashion show, or career breakfast location and information and a piece of
recruiting information in her bag.
2. All those little applicators (blush brushes, sponge tips, blending
brushes) are best kept in plastic bins found in the fishing department at
your local department store.
3. Small Vertical Stack Tray (has 5 slots to stand up brochures...the front
is lower than the back). Put next to the phone, with your Sales Tickets,
profile cards, Beauty Books, Seasonal Brochures, and The Look Brochure. This way your tools are always ready, your family could even take a
reorder or a referral.
4. Power Hour, once a day! Set aside one hour every day to power your
business. The first 10 minutes, pray. Be grateful for the blessings you do
have, ask for an open heart, a clear head ... to consider other peoples
feelings, provide the best customer service and for the Lord to help you to
ASK them for referrals. As for the sharpest women to be put in your path,
who
have a need you can fill from a lipstick to the career opportunity.
The
next 50 minutes are uninterrupted on the phone, calling people you've just
met to book them for a Facial or a Class, customers for a reorder and ask
for referrals, inviting guests and models to next weeks meeting or MK
event. This can change the complexion of your business with Consistency.
5. Use a large shoe box & 5X8 file folders to hold your customers Skin Care
Profile Cards. Put profiles and any and all sales tickets and staple to
the back of the Profile card and place in the file. Keep alphabetically for easy
reference. Label 12 file folders with Jan - Dec. and
use for a birthday file. Put the thin paper, top white sheet of the Profile
card, under her Birthday month, then send out a Birthday card with a note
saying something like,
Happy Birthday ____, Hope this is your best year
ever!
My gift to you during your Birthday month is ________
Warmly,
___________!
6. Money Management Binder-use a 1inch, 3 ring, 8x11 binder to keep all
your monetary records in. You will need: Jan.-Dec. tabbed divider pages (8x11)
to keep your records and receipts separated, neatly by the month. 12 small,
6x8 envelopes to put your receipts in for each month, to keep a record
of your expenses. In your Money Management binder hole punch and file your 4
Weekly Accomplishment Sheets for that month to show Money In (After you have
handed them in at you Success meeting or faxed them to your Director), the
printout that comes in your product order you placed that month to show
Money Out (comes in box with your product order, name across the top and the
amount you purchased - says keep this for tax reporting purposes on the
bottom) and a small 6x8 envelope, to keep all your receipts for that month
that can be tax write-offs.,
like for cotton balls, hair clips, film, film developing, road tolls,
seminars, meeting rooms fees, workshops postage etc.
7. Million Dollar Idea Book - use a 3 inch, 3 ring, 8x11 binder to keep all
great hand-outs you receive in an orderly fashion. sort and insert them by
subject categories, in alphabetical order, such as: Booking, Coaching, Goal
Setting, Holiday Ideas. Etc. This will be a resource book that you will
refer
back to often! You'll always have a booking idea at your fingertips. and
when you have Bookings on your book, you've guaranteed yourself a paycheck
next week.
8. Three simple tools that can keep you organized, if used on a regular
basis!
-Weekly Plan Sheet. Fill a new one out each weekend with your Mary Kay
plan of action and all other commitments, so your whole family takes your
business seriously. Put it up on the refrigerator, so everyone knows where
you will be and when.
-Weekly Accomplishment Sheet - shows what you actually
did with your plan of
action. Keep this on your desk and fill it out every night!
-Six Most Important Things to Do today list. Every night before you go to bed,
make a list of the 6 most important things you need to do for your business
the next day! This can really work and keeps you focused and on track
Organizing your Section 1
9. On your shelf - Your products are best kept on your shelves in the
same order as they are listed on a Consultants order form. Cleanser #1, # 2,
#3, Purifying Bar and Refill, Mask #1, and so on. Then your TIME WISE! The
first products in should be the first products sold. Take from the left,
when filling customers order. When unpacking your newest order from
the company, place the product in back of or to the right of the product. By the
way most of MK products have a 3 year shelf life! They have the
manufacturing date coded on the bottom Acne Treatment Gel and our Sun blocks
have Expiration Dates in the crimp of the tube.
10. Labeling your products - you should place your NAME
and PHONE NUMBER LABEL
on the back of each product container (not on the boxes) towards the bottom,
over the MK800# so they can call you when they want to reorder, and not the
Company. This is so simple and can make all the world of difference in your
business.
11. Containing smaller products can be done using shoe boxes or plastic
lidded shoe boxes that can be bought at most any department store. Stand your eye shadow, cheek and lip colors,
on end so you can read the shade name, and put them in alphabetical
order. If there aren't enough items to fill the box, crunch up tissue paper or
white paper, to put in the empty spaces. This will keep them from falling
over.
12. Making more room - try hanging baskets on your shelves, to double your
shelf space. Have one for Lip,
Eye and Eyebrow Pencils, one for concealers, and mascara's and another for
compacts, and another for Nail Color Shields and other Nail care items. Put cardboard on bottom to prevent items from falling
through.
13. Stash it under the bed - many Consultants that are very limited on space
in their apartments or homes have found it easy to buy large plastic storage bins
that fit under your bed or couch to store their products.
14. Track products you take for yourself and give away. Write up a Sales Ticket for the items you use, so you can pay your business
for them, and any items you give away as gifts to family and friends or
Charitable Organizations. Tear off the lid (with the name on it) of the
product place in a basket for personal use only, the other (lids) in another
basket used only for demos. This makes it easy to transfer the item onto the proper
sales ticket for tax purposes. Remember to write what the product
was and what it was for or who it went to.
Hopefully these will help free up your time to do the things that will make you
big $ in Mary Kay. BOOK, COACH, AND
RECRUIT! Once your systems are in place you will be able to free yourself of
the paper clutter!
